On 11 May of this year, an informational event for the project Digitalisation of the Study Process (No. 4.2.2.11/1/25/I/001) was held at Rīga Stradiņš University (RSU) and online, attended by approximately 100 participants both in person and remotely.
The project’s goal is to implement digital solutions — including shared-use solutions — for modernizing study management systems and processes, ensuring a student-centered and flexible study experience, and enhancing the competitiveness of Latvian higher education institutions.
The project is being implemented through seven work packages covering both digital competency development and the creation of specific technical and digitalized solutions:
WP1 Competency Development (lead partner: RSU) — focuses on developing digital transformation competencies among study process administrative staff through experience exchange visits, training sessions, and seminars, also open to representatives of other HEIs.
WP2 Personal Data Management in Student Research (RSU, LU, LBTU) — a digital platform for managing informed consent of research participants in compliance with GDPR requirements will be introduced; process analysis and technical specification development are currently underway.
WP3 Study Process Evaluation System (lead partner: RSU) — a unified platform for student, graduate, and employer surveys at both national and institutional levels will be created. A seminar for all interested parties will be held at RSU on 28 May.
WP4 Student Internship Management (lead partner: RSU) — the full internship management process will be digitalised, covering internship search, contract preparation, and assessment. A knowledge transfer workshop on Finnish higher education experience in internship management will take place on 27 May.
WP5 Digital Resource and Library Management (lead partner: LU) — a unified library system with AI-supported information retrieval and full-cycle digital resource management will be introduced. Procurement is planned for June 2026.
WP6 Core SIS Functionality (lead partner: LU) — a study information system (SIS) solution will be selected or developed to ensure integration with the Association’s shared-use systems and VIIS. The solution under consideration involves the open-source platform OpenCampus (based on Drupal 11).
WP7 Shared Registries — centralized registries for diplomas, courses, study programs, and student personal files will be established, enabling data exchange on a one-stop-shop principle.
During the event, participants were also informed about the project’s objectives, the content of each work package, and opportunities for higher education institutions to take part in project activities such as seminars, workshops, and knowledge transfer events during experience exchange visits.
The event was organized by the project implementer, the Higher Education and Science Information Technology Shared Service Centre, in collaboration with research universities: the University of Latvia, Riga Technical University, Rīga Stradiņš University, and the Latvia University of Life Sciences and Technologies.
